Send a PDF. Get it back signed.
EasySign is online document signing for New Zealand and Australian businesses. Upload the agreement you already use, mark what the client fills in, and send it. They sign on any device, step by step, and everyone gets the completed copy.
See how it worksBuilt on the signing system Webgun runs for Importify, a New Zealand vehicle importer, in daily use since September 2026.
Vehicle Sales Agreement
Page 2 of 3
ES-7Q4K-2M9D
Buyer full name
Add paint protection?
Initials
Buyer signature
Signer S-41F8ES-7Q4K-2M9D p2
Print, sign, scan, chase. Then do it again.
An emailed PDF comes back late, half filled in, or as a photo of a page on a car bonnet. EasySign keeps your document and walks the signer through it, so it comes back finished.
| Emailed PDF | EasySign |
|---|---|
| Client needs a printer and a scanner | Client signs on their phone |
| Boxes missed, pages not initialled | Next button stops at every required field |
| You chase by email and phone | Reminders go out on their own |
| No record of who signed, when | Certificate of completion and full event history |
| The copy lives in someone’s inbox | Filed against the contact |
Four steps, start to finish
How it works- 1
Upload your PDF
Use the agreement you already have. Place the fields and mark each one as yours to fill or the signer’s.
- 2
Fill your side and send
Add the details only you know, apply your saved signature if you use one, and send the link.
- 3
They follow the Next button
On any device: their details, a Yes or No for each option, initials on each page, signature last.
- 4
Everyone gets the copy
The completed PDF goes to everyone with a certificate of completion, and is filed against the contact.
- Your own PDF, unchanged
- Your pages stay exactly as they are. Answers and signatures go on top; nothing is retyped.
- Sender and signer fields
- Each field is marked for you or for the signer, so nobody fills in the wrong part.
- Guided signing
- Signers are taken through each step in order, with Yes/No choices and initials per page.
- Works on phones
- Every step is made for a small screen, so a client can sign on the phone in their pocket.
- Reminders and expiry
- Reminders go out on their own, and links stop working after a set time.
- A record that holds up
- A certificate of completion with names, emails, IP addresses, times and every event.
In daily use at Importify
Importify imports vehicles into New Zealand. Since 29 September 2026 its import service, sales and purchase agreements have gone out through the signing system EasySign is built on, on Importify’s own signing site. When a customer pays for an import request online, the agreement is created and sent with no staff step.
Read the case study- Import Service Agreements
- Sales Agreements, local and international (US and Australian dollars, euros, British pounds)
- Purchase Agreements
Built to stand up later
A signature is only worth what you can show about it. This is what EasySign records; the security page has the detail.
SecuritySealed when complete
A digital seal (PAdES) with an outside timestamp. Change the file and the seal breaks; anyone can check a copy at sign.easysign.nz/verify.
Checked before signing
A one-time code to the signer’s email, and an optional access code per request.
Marked on every pageBeing built
The signer ID and envelope ID on each page, so pages cannot be swapped quietly.
Signing records in Sydney
Signing records hosted in Sydney, Australia. Documents stored on Cloudflare R2, requested in its Oceania region (best effort). Hash-chained audit trail.
EasySign signatures meet the legal requirements for a signature under New Zealand and Australian law for most business documents.
Some documents are excluded, such as wills, some powers of attorney and sworn statements. The legal basis page sets out the law in each country and what it leaves out. General information, not legal advice.
The legal basisWho uses it for what
All use cases- Vehicle dealers and importersSales, purchase and import agreements signed on the buyer's phone, with Yes/No for each extra, initials on every page and the signed copy filed against the customer.
- Trades quotes and job sign-offsGet quotes accepted and finished jobs signed off on the client's phone, with options as Yes or No and the signed copy filed against the client.
- Property managersSend the property paperwork you already use, have each party fill in their part and sign on any device, and keep the completed copy filed against the contact.
- Engagement letters for professional servicesAccountants, consultants and other advisers can send engagement letters as their own PDF and get them back signed, initialled and filed against the client.
Questions
All questionsIs an electronic signature legally binding in New Zealand?
For most business documents, an electronic signature meets the legal requirements for a signature. Under section 226 of the Contract and Commercial Law Act 2017, it does if it adequately identifies the signer, shows they approved the document, and is as reliable as the purpose calls for. Some documents are excluded, such as wills, affidavits and some powers of attorney. See /legal. This is general information, not legal advice.
Does it work for Australian clients?
Yes. EasySign is built for New Zealand and Australian businesses. In Australia, the Electronic Transactions Act 1999 (Cth) and each state and territory’s own Act set similar tests: a method that identifies the person and shows their intention, is reliable enough, and that the other party consents to. Some documents are exempt. See /legal. This is general information, not legal advice.
Which documents should not be signed electronically?
In New Zealand the law excludes, among others, wills and codicils, affidavits and statutory declarations, some powers of attorney, negotiable instruments and bills of lading. Australia has its own exclusions. If a document has to be sworn, witnessed in a particular way or registered, check the rules for it first. The legal basis page has the detail (/legal).
Does my client need an account to sign?
No. They get a link by email and follow the Next button through each thing they need to do: fill in their details, choose Yes or No where there is an option, initial each page and sign last. It works on a phone, tablet or computer.
Can I use my own PDF?
Yes. Upload the PDF you already use, then place the fields on it and mark each one as yours to fill before sending or the signer’s to fill. Your pages stay exactly as they are; EasySign adds the answers, initials and signatures on top, then a signature page and a certificate of completion at the end.
What does everyone get when it is signed?
Everyone gets the completed PDF: the original pages unchanged, a signature page, and a certificate of completion listing each signer’s name, email, IP address and signing time, with the full event history. The copy is also filed against the contact, so you can find it again.
Sources for the facts and legal answers on this page
See it with one of your own documents.
Send us a PDF you use now. We will set it up in EasySign and walk you through sending and signing it, on a phone and a laptop.